Privacy policy
Customers, potential customers and newsletter recipients at Slideworks
At Slideworks (‘Slideworks’), we only process personal data required for the purposes for which it was collected. We make sure that we comply with data protection legislation, and it is important to us that you have confidence in our processing of your personal data. In this privacy policy, you can read about our processing of your data as a customer, potential customer and newsletter recipient.
1. Data controller
The legal entity responsible for your personal data is:
Slideworks
Kristen Bernikows Gade 13, 1105 København K, Denmark
[email protected]
If you have any questions about our processing of your personal data, you are always welcome to contact our team at the email address above.
2. Categories of personal data
The personal data we process about you as a customer or potential customer may include:
- Identifying information, including name, company name, address, telephone number, email address, company registration number, and customer number
- Purchase history
- Payment history, payment details and possibly credit rating
- Information included in our correspondence with you
- Images/video
- Cookies and electronic traces
3. Purpose and legal basis
Our data processing has the following purpose and legal basis:
1. Management of existing and potential customer relationships
In connection with your orders and purchases, we process your identifying information, payment details, electronic traces from your purchases in the online shop and information included in our correspondence with you. GDPR Article 6(1)(b) concerning processing necessary for entering into a contract and for the performance of a contract.
2. Marketing, newsletters and general building of customer relationships
For the purpose of building and developing existing and potential customer relationships, including sending out newsletters, we process identifying information, purchase history and information included in our correspondence with you. GDPR Article 6(1)(f) concerning processing necessary for the purposes of legitimate interests that are not overridden by the interests of the data subject. The legitimate interests pursued by Slideworks are the promotion of our business and the provision to our customers of the best possible service and special offers.
3. Facebook and Instagram
When you visit Slideworks’ Facebook pages, data is collected about you for which Slideworks and Facebook are joint controllers. The purpose of this processing is for Slideworks to receive anonymized data from Facebook about visitors to our Facebook pages. When you write to us through Facebook and Instagram, we will process the personal data included in our correspondence with you. The purpose is to be able to answer your inquiry. The agreement between Slideworks and Facebook can be read here, and you can read about Facebook’s processing of your data here, and Instagram’s here. GDPR Article 6(1)(f) concerning processing necessary for the purposes of legitimate interests that are not overridden by the interests of the data subject. The legitimate interest pursued by Slideworks is insight into Facebook visitors as well as being able to respond to inquiries on Facebook and Instagram.
4. Cookies and electronic traces
When you visit our webpage cookies are placed, and we collect your IP address and data about your use of the webpage. Some cookies are necessary, while others have a functional, statistical, or marketing purpose and can be selected or deselected in your cookie consent. Some information will be transferred to third parties. GDPR Article 6(1)(a) concerning processing the data subject has consented to and GDPR Article 6(1)(f) concerning processing necessary for the purposes of legitimate interests that are not overridden by the interests of the data subject. The legitimate interests pursued by Slideworks are the interest in offering an interesting, relevant and functional webpage.
5. Categories of recipients
Slideworks will only disclose information about you in strict compliance with the rules on processing of personal data and other Danish legislation. We will assess in each case whether such disclosure requires your explicit consent, or whether disclosure may take place on a different legal basis. We disclose or make available personal data to the following categories of recipients:
- Our data processors based on data processing agreements
- Banks in connection with the administration of payments
- Debt collection and credit rating agencies when granting credit and in case of default on loans/credits
- Public authorities in connection with statutory reporting
- Collaborators who are independent data controllers
6. Transfer to third countries
In some cases, including when we provide support for our web services, your personal data may be transferred to data processors in countries outside the EU/EEA. We will only transfer personal data to data processors in countries that the European Commission considers to be safe third countries or who have given the required data protection guarantees by way of the EU Commission’s standard provisions. If you want to know more about this processing, you can contact us by email at [email protected].
7. Deletion
We delete the data about you when it is no longer required for the purposes for which it was processed. In order to ensure correct handling of recurring customer relationships, potential complaints, warranty and bookkeeping obligations, and to be able to meet other obligations, we have ascertained that we need to retain the data for up to five (5) financial years plus the current from the end of the customer relationship. For future and potential customers covered by marketing-related activities, we follow the applicable rules in the Icelandic Marketing Practices Act and comply with fair marketing practices.
8. Your rights
When we process your personal data, you have the following rights provided by law:
- You have the right to request access to and rectification or erasure of the data we process about you.
- You also have the right to request restriction of processing of your personal data or object against it, including and in particular in the case of profiling and direct marketing.
- In some cases, you have the right to receive personal data you have provided to us in a structured, commonly used and machine-readable format as well as to transmit the data to another data controller. If we process your personal data on the basis of your consent, you may withdraw your consent at any time.
- If you wish to exercise any of these rights, please contact our legal department by email at [email protected]. We will then access whether it is possible to accommodate your request. You will receive our reply as soon as possible and no later than one month after we received your request.
If you are not satisfied with our reply, or if you disagree with the way your personal data has been processed, you can complain to the Danish Data Protection Agency. See how to contact the Data Protection Agency at datatilsynet.dk.
Slideworks PowerPoint Add-In Privacy Policy
1. Purpose of the Add-In
The Slideworks PowerPoint Add-In enables users to browse, search, and insert Slideworks-provided presentation templates directly within Microsoft PowerPoint.
The Add-In also includes an optional feature, AI-Search, which helps users identify suggested layout matches based on the content of a selected slide.
Except when the user explicitly activates AI-Search, the Add-In does not access, transmit, analyze, or store any user-generated presentation content or personal files.
2. Processing of User Content
By default, the Add-In does not transmit, upload, store, or process any user slide data. This includes, but is not limited to:
- PowerPoint files
- Slide text or metadata
- Tables, charts, diagrams, embedded objects
- Image files or slide thumbnails
- File system paths or local directories
Slideworks does not access or receive user presentation content unless the user manually activates the optional AI-Search feature for a specific slide.
3. Data Sharing With Third Parties (AI-Search Only)
When a user clicks AI-Search, the Add-In securely transmits a screenshot of the selected slide to Google Gemini, a third-party large language model (LLM).
Gemini analyzes the screenshot to generate a high-level description of the slide's content and layout, which the Add-In then uses to suggest relevant template matches.
Key points:
- Only the image of the selected slide is transmitted.
- No other slides, files, or PowerPoint content are accessed or sent.
- No personal user data or account information is transmitted as part of the AI-Search request.
- Slideworks does not store, retain, or use the slide image for any purpose other than its intended use.
- Google Gemini processes the screenshot solely to provide layout recommendations.
- Slideworks does not sell, monetize, or reuse any user-generated content.
- Users may refer to Google Gemini's privacy policy for additional details on how screenshot-based queries are processed by their service.
4. Telemetry and Diagnostic Data
To maintain service stability and improve performance, the Add-In collects a limited set of anonymized diagnostic data, including:
- Add-In activation and load events
- Feature usage counts (e.g., AI-Search triggered)
- Error logs
- Runtime environment metadata (e.g., Office add-in browser engine)
No telemetry data contains slide images, presentation content, or identifiable business information.
5. Authentication and Personal Data
To use the Add-In, users may authenticate via Slideworks' secure login system. Slideworks may collect:
- Name
- Email address
- Company or organization
- Licensing and usage logs
- Payment information (processed through Stripe; Slideworks does not store card details)
These data are used exclusively for:
- Authentication and access control
- License verification
- Customer support
- Billing administration
- Security monitoring
Authentication data is handled according to industry-standard security and encryption practices.
6. Data Storage and Retention
Slideworks stores only the personal data required to operate the Add-In.
Slideworks does not store:
- PowerPoint files
- Slide screenshots sent to Google Gemini (for AI-search)
- Team libraries or shared user content
- OneDrive or SharePoint documents
- AI-Search queries
Personal data is retained only as long as the user maintains an account or as required by law.
Users may request deletion of their personal data at any time by contacting [email protected].
7. No Use of User Data for AI Training
Slideworks does not use any user data — including AI-Search images, authentication data, or telemetry — to train machine learning models.
Slideworks does not retain copies of screenshots submitted through AI-Search.
8. Security and Breach Response
Slideworks applies industry-standard security controls, including:
- HTTPS encryption for all data in transit
- Encryption at rest for account information
- Least-privilege access controls
- Continuous monitoring for anomalies
A formal breach response process is in place to ensure rapid containment, investigation, and notification (as required by law).
9. No Integration With OneDrive or SharePoint
The Add-In does not access, read, modify, or connect to:
- OneDrive
- SharePoint
- Microsoft Graph
- Local or network file storage
The only external service used is Google Gemini, and only when the user explicitly activates AI-Search.
10. Compliance
All Slideworks data-handling and security practices are designed to comply with:
- GDPR (as a data controller for authentication data)
- Microsoft AppSource certification requirements
- Industry-standard enterprise IT and privacy expectations
Slideworks maintains internal controls suitable for enterprise environments.
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